T's and C's
MOTORHOME RENTAL AGREEMENT/CONTRACT
East Coast Motorhome Hire
24 Bayview Circus
Dunbar
EH42 1ZT
Tel: 07361318508
Terms and Conditions of Hire:
Eligibility -
No one other than the drivers named in the proposal forms may drive the hired vehicles.
All named drivers must be over 25 (Drivers over 75 need to contact us first for confirmation), of good health and have held a full/valid driving licence for at least two years).
The licence must be clear of any endorsements apart from up to six points for Speeding Offences, if there are any other current endorsements special conditions may apply.
All licences required must be produced at vehicle collection (photo-card).
Persons with serious convictions within the last eleven years will not be permitted to drive the hire vehicles (including drink driving offences).
Visitors from abroad (does not apply to EU Countries) are advised to obtain an International licence. It does not automatically disqualify you from driving if you do not meet the required criteria, but we shall need to refer you to our insurance company to check if they will offer insurance cover.
Bookings -
Bookings will be confirmed with a payment of £250 and a completed booking form. If the booking is made within 6 weeks of travel the full balance must be paid to confirm the booking.
We accept payments by bank transfer or Paypal (no credit cards or cash). Failure to disclose your travel plans / destinations / events / festivals etc upon booking will result in the total loss of the £750 minimum security deposit.
The booking deposit is not refundable and shall be deducted from all hire charges.
Bookings for EU travel add £100 for EU breakdown/Insurance.
If you plan to travel outside the UK, you must inform us at point of booking as a VE103R document must be obtained by us prior to collection date.
PLEASE NOTE WE ONLY ACCEPT PAYMENT BY BANK TRANSFER or card PAYMENT
Mileage is limited to 1500 per week for UK travel and a Maximum of 3000 miles for European travel.
A charge of £1.00 per mile will be charged for any mileage exceeding 3000 miles on EU trips only unless otherwise agreed in writing by East Coast Motorhome Hire (Scotland)
Cancellation of Bookings -
Cancellations must be in writing and charged as follows (fees are based on a percentage of the total rental price) :
• Date of cancellation Percentage of the rental price
More than 2 weeks prior to departure 25%
Less than 2 weeks and more than 24 hours prior to departure 40%
Less than 24 hours prior to departure 100%
• This will also apply if, upon inspection of named drivers' licences, they are found to be invalid or do not comply with the information stated on the booking form.
• East Coast Motorhome Hire highly recommends that the hirer takes out personal travel insurance.
Payment
Full payment is due, 6 weeks prior to collection of vehicle. We accept bank transfers or Paypal for any payments. We do not cash payments.
A damage excess/Security deposit of £750 is required to be paid at least 24 hours prior to the start of the rental period. This is fully refundable upon safe return of the vehicle on the agreed date and time unless otherwise agreed by East Coast Motorhome hire
If the vehicle is returned late/dirty/damaged in any way the cost to clean/repair will be deducted from the security deposit. £50 p/hour will be retained/charged for cleaning/labour.
The Motorhomes must be returned by 11am on last day of rental. Late returns will be surcharged at the rate of £50 per hour, or part hour (unless by prior agreement).
BANK TRANSFERS CAN BE MADE TO THE FOLLOWING ACCOUNT
On request
Availability
In circumstances beyond our control if the Motorhome previously booked by the hirer is not available due accident, theft, weather conditions, or any other circumstance, then we will refund all monies paid immediately. East Coast Motorhome Hire (Scotland) will have no obligation whatsoever with regard to refunding any monies paid for campsites booked, events booked, travel booked. It is essential you have your own travel insurance to cover this eventuality.
Insurance
Separate Motorhome insurance or Day hire Insurance will be require by 'the renter' during the rental period. Suitable companies which align with our policies can be discussed at the time of finalising the rental agreement.
A refundable damage/security deposit of £750 minimum is required to be paid at least 24 hours prior to the start of the rental. In the event of an insurance claim against a 3rd party, the full £750 may be taken to cover our insurance excess charge. Any damage to the vehicle during the hire period that is not covered by an insurance claim will be deducted from the security deposit; this will include any loss/damage of equipment.
Every accident or any damage or defect must be reported to East Coast Motorhome Hire (Scotland) immediately by telephone/message to 07361318508. An accident form will have to be completed at the end of the hire period.
Any damage to tyres, windscreen and any theft of personal property is not covered by our insurance, and any such damage or loss shall be at your expense. East Coast Motorhome Hire (Scotland) recommends that the hirer takes out their own personal belongings insurance.
Driving by non-named drivers or late returns of Motorhome renders the insurance invalid and the driver therefore commits an offence under the road traffic act, and will be solely responsible for any damages or personal injuries incurred and the full security deposit will be retained.
Limitations & Liabilities
East Coast Motorhome Hire (Scotland) accepts no responsibility for replacement vehicle costs, travel or accommodation costs or any other loss claims arising from a Motorhome breakdown or accident.
The Hirer:
• Is liable for any cost incurred for speeding or parking fines, congestion charges or any other offences committed against the road traffic act regulations.
• Must remember that although these are leisure vehicles, it is an offence to drink and drive.
• Undertakes responsibility for the control of the vehicle on hire to you.
• Is liable for any damage to the vehicle or contents during the hire period.
• Shall not tow any trailer or vehicle behind the hired vehicle.
• Shall not carry more passengers than the seating capacity of the vehicle, as defined in the vehicle specifications or allow the vehicle to be overloaded, 3.5 tons gross.
• Shall ensure that the driver and all passengers required by law to do so shall, at all times when the vehicle is being driven wear the seat belts provided.
• Shall not use the vehicle to carry passengers or goods for hire or reward.
• Shall not, without written consent from East coast Motorhome Hire (scotland), remove the vehicle from the UK mainland.
Breakdown & Accidents
In the event of a breakdown or accident a recovery and repair service is provided for the Motorhome (details inside the vehicle).
You are authorised to spend £100 on any necessary repairs and/or replacement parts, and we will reimburse you against a valid VAT receipt.
Any repair above £100 will have to be authorised by East Coast Motorhome Hire (Scotland).
Any breakdown, malfunction or damage caused by your negligence must be repaired/made good at your own expense.
General
The Motorhome and its contents remain the property of East Coast Motorhome Hire (Scotland) at all times.
The hirer is required to keep the vehicle securely locked at all times when it is left unattended, and to refrain from any action or omission which may prejudice East Coast Motorhome Hire rights to the vehicle. East Coast Motorhome Hire (Scotland) reserves the right to retain in part or whole the security deposit if additional deep cleaning or repair is required upon return of the vehicle.
East Coast Motorhome Hire (Scotland) reserves the right to vary rates and conditions at any time.
East Coast Motorhome Hire (Scotland) offers parking for your car whilst you are away, however, vehicles are left entirely at the Owners Risk.